Catering and Conference Services Administrative Assistant

Company: Disability Solutions
Location: Arlington
Posted on: September 30, 2024

Job Description:

Live! By Loews-Arlington, TX treats guests to an unprecedented upscale experience that blends sports and entertainment with first-class hospitality and superior amenities. Ideally positioned between the new Texas Rangers' ballpark and Dallas Cowboys' Stadium, the 302-room hotel boasts an infinity-edge pool, a rooftop terrace and floor-to-ceiling windows that offer sweeping views of the Arlington Entertainment District.Who We Are: Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their "uniquely local" community in order to curate exciting, approachable and local travel experiences for guests.What We're Looking For: Loews Hotels & Co seeks a detail-oriented team player to support the day-to-day operation of the Meetings & Events department while contributing to the delivery of exceptional experiences for both clients and team members alike.Who You Are:--- Dedicated to the details and the deadlines, always looking to dot every 'i' and cross every 't' in a timely manner--- Excellent communicator with an ability to adapt to the communication styles of others--- A highly motivated self-starter seeking an opportunity to learn and grow--- A service professional with a passion for hospitalityWhat You'll Be Doing:--- Provide administrative support to department managers as assigned--- Responsible for sending daily and weekly reports to all pertinent hotel departments, including group resume packets, Banquet Event Order packets, event posting reports, change logs, etc.--- Maintain the accuracy of the BEO master book (updating guarantees, replacing revised/original BEO's)--- Assists in the preparation of Banquet Event Orders, including inputting revisions and marking changes--- Answer phones and respond to client facing email correspondence--- Review resumes and BEO's in detail to determine needs and assist with facilitating them with the Meeting & Event/Catering Manager's assistance--- Prepares site visit and planning visit packets--- Respond to external and internal requests, emails, or other needs in manager's absence--- Complete Amenity Forms, Write Amenity and Welcome Cards, Collect any custom amenity items and relay to Food & Beverage Department for delivery--- Coordinate internal meetings--- Provide onsite event support as needed and determined by Director of Meetings & Events--- Compile property specific reports or data sets and disseminate as needed--- Other duties as assignedYour Experience Includes:--- 1 Year of Hospitality Experience--- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)--- Knowledge of Hotel Operational Systems, such as Delphi, preferred--- Able to work a flexible schedule, including weekends and holidaysWhat We Offer:--- Competitive health & wellness benefits, 401(K) & company match--- Paid Sick Days, Vacation, and Holidays--- Training & Development opportunities, career growth--- Tuition Reimbursement--- Employee Hotel Rates--- Other discounts and moreReports to: Director of Meetings & Events

Keywords: Disability Solutions, The Colony , Catering and Conference Services Administrative Assistant, Administration, Clerical , Arlington, Texas